Leave tracking

Add leave entries to your Calendar to keep track of time off

Michael Dukich avatar
Written by Michael Dukich
Updated this week

Keep track of you or your team's leaves by adding leave entries in Timeular. To do so just click an empty spot in the Timeular Calendar and select the applicable leave type:

If the leave should occupy your entire work day just check off the Full workday button and the leave will automatically adjust itself and it will be displayed in the All-day section at the top of the Calendar.

Otherwise, you can specify the start/end date and time via the Leave Editor, or manually adjust the duration of the leave. Notes can also be entered to give the leave more context.

Please note: If you are a member of a Team subscription any leave entry you create is "Pending" until it is approved or denied by a subscription Admin/Owner. Pending leave entries are only visible to the creator and subscription Admins/Owners. If a leave is approved it will remain in your Calendar whereas if it is denied it will be removed from your Calendar.

When you add a leave entry an indicator will appear beside the day (1) with the colour corresponding to the type of leave that was created. Your working hours for the day will automatically be adjusted as well. In this case after creating a 4h "unpaid leave" entry the working hours for Monday, August 14th (2) were reduced from 8h to 4h to account for the leave.

Approving/Denying Time Leaves

If you are the Owner or Admin of a Team subscription you'll also be able to approve or deny leave requests made by members of your workspace (anyone who has been assigned a Team subscription seat).

To do so click on the Insights icon (1) in the navigation bar on the left and then click on Leave (2) near the top of the window. To the right of the leave requests in the list view you can click on the Approve or Deny button to perform the desired action.

A leave entry that has been approved will show a blue outline around the Approve button (1) and one that has been denied will appear with a red outline around the Deny button (2).

Leave quotas

Owners/Admins of a Team subscription can also set leave quotas on a per-user basis. This can be done either by clicking a user's name in the "Leave" list in the Insights area and then clicking the "Leave quotas" tab or by navigating to Settings > Workspace > Members and clicking on a user's name and clicking on "Leave quotas".

If there is no limit to the number of days for a specific leave type you can click the infinity symbol (♾️) to specify this. This is also the default for all leave types.

Exporting leave data

When viewing the leave list or bar chart (1,2) you can click the "Export" button and export the leaves to PDF.

Work hours/Timesheet

The Work hours table (1) is now in its own section and provides a summary of hours worked by the day/week/month (2) depending on which option is selected.

Hovering over an entry in the table will show you time and leave entry data for that day and the summary (green arrow in the screenshot) will let you see at-a-glance if anyone has worked over or under hours. In this case the -1 appears because there was a 4h Unpaid Leave entry which brings the total working hours for this day to 4h total and there has been 3h worth of time entry data created so far for this day which leaves 1h owing, hence the -1 in the Sum column.

We're collecting feedback regarding leave tracking so if you have anything you'd like to see or if you've encountered any issues please reach out to [email protected]

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